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How to avoid downtime when moving your company?

Commercial moving is a lot harder than residential moving. Namely, moving and relocating your business can impose serious long-term consequences if not done properly. Having a good plan and organization when moving your business might not suffice. You will also need a team of experts behind you to ensure that everything is going according to plan. More importantly, time is money. This means that you will have to relocate your business as fast as possible, without damaging your items and losing your customers. To avoid downtime when moving your company means that you will have to finish everything in the shortest period of time possible. Luckily, Golan’s Moving & Storage can help you with that.

Avoid downtime when moving your company by having proper plans

Time is money when it comes to business. When you are relocating a business, you are losing money each second you are not working. Atop of the expenses you will create to move your firm, you will not have sufficient income to cover the expenses. Because of that, doing it urgently is the key. The downtime you experience can severely slow down the progress you made before moving your business.

two women standing in front of a brown board with plans on how to avoid downtime when moving your company
Careful planning helps you leave little-to-no rooms for errors in the relocation process

Moreover, downtime represents the time where your company is static when it comes to doing business. Because of that, you should:

  • Hire professional movers to help you
  • Notify customers about the relocation
  • Create plans of action
  • Pack whatever you can without the help of movers
  • Utilize the split method

Hire professional movers to help you

The first thing you should do is hire a professional moving company to help you relocate the office equipment. For instance, hiring Chicago office movers will help you avoid longer downtime. Downtime is a period of time in which the machines and equipment of your company are not working. During that time, your company will have little-to-no income. Due to that, it is important that you avoid having too much downtime as it can create serious monetary losses for the company. A team of professional movers is the best and easiest way to ensure your relocation goes smoothly and as quick as possible. Moreover, always opt for a moving company that you know will complete the relocation on time.

Notify customers about the relocation

The second this you should contact your customers and notify them about the move. Moreover, you can put this information on your business website or send e-mails to clients to let them know. This way, you will reduce the number of clients you lose with this relocation. Moreover, by doing so, you will let the customers know that your company is going through certain changes and will require some time to re-open.

a woman having a meeting with her clients in an office
Notify your clients about the relocation, as well as your customers, to ensure they are aware of the changes

One of the main differences between residential and commercial moving is the time you have to finish everything. Namely, when moving commercially you have higher chances of having bigger expenses and overall risks are higher. Therefore, notifying your customers beforehand is the best way to ensure they remain your customers.

Create plans of action to avoid downtime when moving your company

The next thing you should do is create a strict plan of action. This plan will be your guide throughout the relocation process. Moreover, it will help you determine how much work needs to be done and how much time it will require. You can do this on your own and later consult with the moving company. By joining your forces, you will be able to maximize the efficiency of this relocation with minimal losses. On the other hand, the plan will help you always remain on track with every process that comes with this relocation. You will know what to focus on more and on what to focus on less. This alone will be of great help to avoid downtime when moving your company.

Pack whatever you can without the help of movers

Now, hiring a moving company means you will have an easier time transporting your machines or office equipment to the desired location. However, this does not mean you should sit around and wait for them to arrive. On the contrary, you should start packing from the moment you decide to move. However, you should not pack items like office equipment and heavy machinery. Instead, start small. Pack small items and things from the office and get them ready for the move. For instance, you can utilize the time you have until the movers arrive to organize your paperwork and pack them according to your liking. This will help you organize everything better when you relocate to the new location. Moreover, this will help movers focus on more important aspects of the move.

Utilize the split method

Finally, you should utilize the split method when moving. A split method will allow you to devote one-half of your employees to finish all the work they need to finish. Their job will be to make sure that everything regarding the business runs smoothly. However, the other half will be in charge of the relocation process. This can exponentially reduce the cost of office moving and help to make sure everything goes according to plans.

a group of employees looking at current plans in the meeting room
By separating your workforce in two groups you will be able to maintain the productivity levels and create a better environment for the relocation process

For instance, split your work hours in two. Make the first four hours of the work time to be about clients and business in general. In addition, the second half of the working hours should focus on getting everything ready for the relocation.

Create a working environment for your staff to avoid downtime when moving your company

Finally, see what you can do to maintain the productivity levels of your staff during this time. Namely, if you have the option, you can set them to work remotely while you move. This decision can help you still work while moving. By doing so, you will not only save clients and customers but also make sure you have some income in the meantime. Because this type of relocation should be quick, your employees will only have to work remotely for a short period of time.

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